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download time management from the inside out by julie morgenstern pdf

TIME MANAGEMENT
FROM THE INSIDE OUT
The Foolproof System for Taking Control
of Your Schedule – and Your Life
JULIE MORGENSTERN
JULIE MORGENSTERN is the founder of Task Masters, a time management consulting firm. As well as being
the author of Organizing from the Inside Out, Ms. Morgenstern is a frequent guest on television and a popular
speaker. Task Masters’ clients have included American Express, Microsoft and Sony Music.
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Time Management from the Inside Out - Page 1
MAIN IDEA
A robust, professional quality time management system is actually an ongoing feedback loop consisting of four steps:
3. Strategize
4.
Attack
2. Analyze
1. Learn
S
Sort tasks by category.
P
Purge whatever you can.
A
Assign a home to tasks.
C
Containerize – Set time limits.
E
Equalize – Refine your schedule.
The objective of time management from the inside out is to design a scheduling system that fits your needs like a glove. Since every
person is unique, there is no definitive “right” or “wrong” way to manage your time. Instead, the ideal time management system for
you purely and simply makes you feel good because you feel productive.
The real measure of success in time management isn’t how much you achieve – it’s how you feel about how you’re spending your
time. Achieve the right balance and you’ll approach every day with enthusiasm and look back on your life and your career with
satisfaction.
. . 1.
. . Learn
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 2
Obstacles to good time management come in three varieties:
1. Technical errors – the absence of the requisite skills and techniques of time management.
2. External realities – environmental problems beyond your direct control.
3. Psychological obstacles – the hidden, internal habits which can sabotage your attempts.
When you understand the variety of the obstacle you face, the way to move forward will often be obvious.
. .2.. Analyze
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 3
To develop a customized time management program, you need to identify and articulate four key factors:
1. What works well in your current time management system.
2. Your preferred choices in this field.
3. Your natural energy cycle and sources of personal energy.
4. Your personal big-picture goals.
By knowing these factors, you’ll be better prepared to develop a system that builds on a foundation of
personal success rather than taking a stab in the dark.
.3.. Strategize
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Pages 4 - 5
Armed with your big-picture goals and 12-month activity lists, you can now develop an ideal time schedule
and tools to help keep everything on track. To do this:
1. Develop a time map that hits the right balance between your various priorities.
2. Select a daily planner that works for you.
This step focuses on allocating time to the daily tasks that will cumulatively build towards your 12-month
activities list.
4.
Attack
S
Sort tasks by category.
P
Purge whatever you can.
A
Assign a home to tasks.
C
Containerize – Set time limits.
E
Equalize – Refine your schedule.
. . . . . . . . . . . . . . . . . . . . . . . . . . . Pages 6 - 8
The final step involves a practical way to put your plans into action while still maintaining control and
dealing with the day-to-day realities along the way.
This step uses the S-P-A-C-E formula:
S – Sort potential tasks by category.
P – Purge or eliminate whichever tasks add no value.
A – Assign a home to every task you decide to schedule.
C – Containerize tasks and keep them within the time allotted.
E – Equalize your schedule – refine, maintain and adapt it.
Time Management from the Inside Out - Page 2
1. Learn
Psychological Obstacles
The most common mental blocks to achieving more are:
Main Idea
n
You have unclear and non-specific goals and priorities – and
therefore no basis for rational decisions.
1. Technical errors – the absence of the requisite skills and
techniques of time management.
n
You enjoy being under pressure, therefore nothing gets done
until it is a chaos situation.
2. External realities – environmental problems beyond your
direct control.
n
You hate having downtime – and therefore you keep your